Privacy Policy

1. Who is responsible

Mithrandir is the data controller for the information described here. For any privacy question or request, email support@trymithrandir.com.

2. What we collect

When you book a call with the founders, you do so on Cal.com; there is no form of ours to fill in first. Once the booking is made, Cal.com sends us and we store:

• Your name and email: the ones you entered when booking, so we can prepare for and follow up on the conversation.
• The booking source and timestamp: which site link led you to the calendar and when the booking was made.

Cal.com processes the booking details you choose to provide on its scheduler (including your time zone and any notes) under its own privacy policy. If you applied through the design-partner application form we ran until September 2026, we still hold that application (name, work email, company, function, company size, problem description, source, and timestamp) as described in section 5. Entries from the early-access waitlist we ran until September 2026 (email, optional note, timestamp) are kept only until we have contacted everyone on it.

Slack workspace integration (upcoming): workspace message capture is not yet live. Once the Slack connector ships and a workspace administrator connects Mithrandir to Slack, we will capture messages and their authorship in the public channels, private channels, and direct messages the app has been explicitly added to, so we can build a permanent record of the decisions and context those conversations describe.

3. Why we use it

We use your information to prepare for and follow up on a founder conversation you booked and to provide relevant product updates. Our legal basis is your consent (GDPR Art. 6(1)(a)), your explicit consent / açık rıza under the KVKK, given when you make a booking. You can withdraw it at any time (see section 6), and every email we send you will include a simple way to opt out.

4. Who processes it

We use a small number of service providers (sub-processors) to run Mithrandir. They process data on our behalf and only as needed:

• Supabase: stores your booking record (database).
• Vercel: hosts and serves this website.
• Model providers: where a workspace is connected, captured conversation content is processed by a large-language-model provider to identify and answer questions about the reasoning behind decisions. Today that is OpenAI by default, and Anthropic for the public live demo. Self-hosted deployments can instead run a model inside their own infrastructure, in which case this content never leaves it.
• Cal.com: hosts the calendar you book on and sends us your name and email once a booking is made.

These providers may process data on servers outside your country, including outside the EU/EEA and Türkiye.

5. How long we keep it

We keep a booking record, and any application made through the former design-partner form, while we are in conversation with you or working together. If we decline to proceed, we delete the record within 90 days; a former-form application that never proceeded to a conversation is deleted automatically after 180 days. You can also ask us to delete it at any time (see section 6). Data captured through a connected Slack workspace is retained for as long as that account is active, until the workspace deletes the app or requests deletion.

6. Your rights

You can ask us to access, correct, or delete your data, restrict or object to its processing, receive a copy in a portable format, and withdraw your consent at any time. Under the KVKK (Art. 11) you also have the right to learn whether your data is processed and to request that incorrect data be corrected. To exercise any of these, email support@trymithrandir.com and we'll take care of it. You may also lodge a complaint with your local data protection authority.

7. Cookies

Vercel Analytics measures aggregate site usage without cross-site tracking cookies. Booking a call opens Cal.com in a new tab; nothing from Cal.com is embedded in this site, and Cal.com may use storage or cookies needed to operate its booking experience there. We do not use advertising cookies on this site.

8. Changes

We may update this policy as the product develops. The date at the top of this page always reflects the current version.

9. Contact

Questions about this policy or your data? Email support@trymithrandir.com.